Company Secretarial Duties and Responsibilities
Under the Companies Act 2006, directors’ duties were for the first time comprehensively set out in statute. Prior to this, a lot of directors’ duties and responsibilities were set out in case law and the Companies Act 2006 codified all of these. The directors’ duties include responsibility for filing various statutory documents, on the occurrence of specified events and maintaining the company’s statutory books. The filing of a lot of these documents electronically online is now mandatory and usually accompanied by deadlines. These filing requirements are overseen by Companies House www.companieshouse.gov.uk. Failure to comply with such obligations can result in fines and even the striking off of your business from the Register of Companies.
The maintaining of a company’s statutory books is also often a much neglected area. For long periods of a company’s life this is often not an issue, until such time as a major transaction is carried out; for instance the sale of a business. At such times the lack of statutory books, or up to date ones, can cause serious and costly delays on such a transaction.
Under the Companies Act 2006, if the directors’ duties are not discharged, penalties may be incurred by the directors personally, as well as their company. Legislation regarding companies is constantly changing and it is important that you are aware of those changes that affect your business.
We relieve directors of the administrative pressures of their company secretarial duties, enabling them to redirect their time to more profitable areas of their business, whilst maintaining a piece of mind that those duties are being performed correctly and on a timely basis.
We offer a comprehensive company secretarial service using up to date software, which will enable your business to comply with company law regulations and statutory filing duties including the following:
Preparation and filing of your annual confirmation statement.
Preparation of minutes for meetings.
Maintaining your statutory books including the share register and the Register of People with Significant Control.
Preparation of dividend documentation.
Amendments to records for directors.
Advising on the responsibilities of directors.